5 Questions to Ask Yourself Before Hiring a Wedding Videographer

We believe that your special day should be as perfect as you are. So when you’re planning your wedding, it’s important to take every detail into consideration. With high-quality wedding videos becoming more and more popular by the day, hiring a wedding videographer can be a great addition to your vendor list. Before you finish planning your wedding, make sure to ask yourself these 5 questions to determine if hiring a wedding videographer is the right decision for you.

 

  • What is my budget?

 

Videographer’s rates often vary based on the equipment they use and the services they provide. Lower priced packages typically offer minimal, basic equipment and event coverage, while the higher-end packages will include high-end cameras, lenses, lighting, sound engineering, and extensive editing, as well as extra features (like pre-ceremony prep, bride/ groom interviews, and wedding trailer). Some even offer Save-the-Date videos and a Slow Mo booth. Both options can create a wedding video you’ll cherish for years to come, but adding just a little more to your video budget could provide you a beautiful and compelling wedding video that blows you away!

TIP: Staying in continuous communication with a videographer is key. Happen to find one you really love, but they don’t offer a specific service? Communicate and see if you can create a custom videography package for your wedding. Many videographers will be happy to assist and customize your perfect wedding film.

 

  • How do videographers differ?

 

When it comes to videographers, each has a unique style of filmmaking that can take your wedding film in a different direction. Some like to create accurate, journalistic depictions of your wedding, while others like to create beautiful, cinematic films. While neither option is right or wrong, it depends on your preference and ultimately what you want to get out of having your wedding recorded. When choosing a wedding videographer, look through portfolio and imagine yourself in the video — is it a style of wedding film that fits your and bride/groom-to-be’s personalities? If not, it may be necessary to keep looking for that perfect wedding videographer that suits YOU.

TIP: Another BIG difference is whether the videographer works solo or with a team. Only having one cinematographer filming on the day of your wedding may mean that some event coverage is sacrificed since one person cannot be everywhere at once.  Also, a production team has in-depth knowledge of lighting and sound. While a one-man videography studio will capture one angle per shot, a team can film multiple angles throughout every moment of your wedding, while paying attention to poor lighting and background noise that could later impact the quality of your wedding film. For the highest quality of wedding, you may want to consider looking into a wedding videography team, as opposed to a solo videographer.

 

  • I already have a photographer — is a wedding videographer necessary?

 

Contrary to popular belief, the work of photographers and videographers differs greatly. Much of the time, photographers have difficulty capturing moments on video, and vice versa. While photographers are great resources for capturing still shots of your special day, wedding videographers can offer something photographers cannot – motion and sound!  When you rewatch your wedding video, you’ll be able to listen to your vows, the music played and laughter at your reception, and the hilarious speech given by the best man. While photographs are great at portraying certain moments of your event, videos capture every moment, from the quivering lips, to the rolling tears, to the crackling of laughter.

TIP: It is essential for your photographer and wedding videography team to work together to ensure your wedding is fully captured and you receive high-quality images and video.

 

  • Why do I want a recording of my wedding?

 

Thanks to more recent technological advances in creating compact cameras, videographers can now create beautiful, fluid shots from anywhere. Before deciding on a videographer, do your research!  Look up your local wedding videography team and watch their work to see the kinds of shots they’re filming, the quality of the videos they’re producing, and the special moments they capture. Wedding days are long and can be stressful at times, and it’s easy to get caught up in the moment and forget important details. Hiring a wedding videographer can help you look back and remember the special moments you may have forgotten or missed.

TIP: If you have friends that have used a wedding videographer in the past, ask for their advice! Let them share how they went about hiring the right person, what qualities to look for in a videographer, and how they felt about the finished product. Hearing real world experience from people you trust can help you decide if hiring a wedding videographer is right for you.

 

  • How do I know I’ll be happy with the finished product?

 

While there can’t be any definitive guarantees, doing your research will help you feel confident about making a decision. If you find a videography team that continuously delivers wedding filmography that you love, it’s extremely likely that you will be grateful you hired them. Always look for consistency and quality and you can’t go wrong.  Secondly, it is extremely necessary to be open and communicative with you potential videographers. They will only be able to capture the shots you want if you communicate what you’re looking for. This also builds rapport and you can get a good feel for how it will be communicating with them the day of your wedding!

TIP: Remember, if you don’t have a good experience with the videographer BEFORE your wedding, it’s unlikely things will improve the day of your wedding and you’ll be happy with your video.  Ensure you feel like the videographer understands you both as a couple so that they will capture all of those special moments of your special day to create that perfect wedding video for you.

While videographers do bring an added expense to your wedding, ultimately, they offer a finished product that is full of love, happiness, fond memories, and lasts a lifetime. Gone are the days of dinky wedding videos full of poor lighting, shaky shots, and amateur camera work. Wedding videography teams are extremely skilled in capturing the big moments, small moments, and everything in between to help you look back on your special day and smile. For more information about how we can bring your wedding day to life, even after it’s over, visit our About page here. And take a look at our gallery to see some of our previously captured wedding films!

The Ideal Wedding Planning Timeline

The average engagement lasts 16 months, allowing time for the bride and groom to plan the perfect date, venue, vendors, decor, guest list, and wedding day outfits for the entire wedding party. If you’re becoming overwhelmed at the thought of planning all of your wedding details at once, don’t worry! We have compiled a wedding-planning timeline that will keep you organized and help you stay on top of planning the important details of your special day.

12-16 months prior:

 

  • Decide your budget

 

Take your family’s contributions and your own into account when deciding on the big number.

 

  • Choose your wedding party

 

The minute you say “Yes”, your best friends from high school and college roommates will wonder if they made the cut. Save everyone the worry and choose your bridal party far ahead of time.

 

  • Begin planning the guest list

 

Make a spreadsheet to stay even more prepared. Include columns for guests’ contact information, RSVPS, gifts, dietary restrictions, and any other important information that will help your planning run more smoothly down the line.

 

  • Reserve venues

 

More popular venues often book over a year in advance. Have your eye on a particular spot for your wedding? Once your wedding date has been decided, call the venue and avoid being disappointed with a fully booked schedule.

 

  • Research vendors

 

Similarly to venues, the best vendors can easily become overbooked. Start looking for ideal wedding videographers, photographers, florists, and caterers, and factor their prices into your overall wedding budget!

8-10 months prior

 

  • Time for the best part – wedding dress shopping!

 

8 months seem like a long time to be buying a dress? It’s important to factor in any alterations and adjustments that will need to be made. Many brides need at least 3 fittings to make sure their dress fits like a glove for their special day. Do your tailor a favor and leave time for any necessary adjustments!

 

  • Hire, hire, hire

 

You’ve done your research. It’s time to seal the deal with your photographer, videographer, caterer, and wedding entertainment. Specific wedding-day information is not necessary to give them yet, but you’ll want to make sure you have them reserved for your important day.

 

  • Register

 

It is recommended to sign up at least 3 different retailers to allow guests options for their wedding gifts. You should also begin creating your wedding website. Include the wedding date, travel information, and accommodations on your site for guests to reference.

5-7 months prior

 

  • Honeymoon time

 

Start talking honeymoon logistics with your fiance. Make sure your shots are up-to-date and your passports, if applicable, won’t expire before or soon after your travel dates.

 

  • Invitations

 

Purchase your invitations and begin addressing them. Or, save yourself time by hiring a calligrapher to create elegant, professional wedding invitations.

 

  • Order bridesmaids dresses

 

While bridemaids dresses won’t need as much attention as your wedding dress, it is important to leave time for any adjustments that may need to be made. Don’t forget to begin your dress fittings during this time, as well.

4-5 months prior

 

  • Order the cake

 

After taste-tasting several options, place the order for your wedding cake(s).

 

  • Hair and makeup

 

Attend appointments with several makeup artists and hairstylists to find the perfect look for your special day. Don’t forget to take a picture after each session to compare your results!

 

  • Finalize food and flowers

 

Seal the deal on the food and flowers you want at the event. These items are often affected by season, so wait until the season of your wedding to make your picks.

 

  • Print menu cards and programs

 

After the food and ceremony order has been finalized, print these documents. This will save you time and stress when the wedding date comes closer, and allows for any edits and changes to be made.

Two months prior

 

  • Choose the playlist

 

What music do you want playing during the reception dinner? The dancing? Whatever it is, make sure to keep a running playlist for your DJ to reference!

 

  • Send out invitations

 

Send them out 6-8 weeks before the wedding, and specify a 3-week RSVP cutoff after the postmark date.

 

  • Meet with the photographer and videographer

 

Specify shots that you want of the event and the shots that are most important to you. Walk through the location with them for an added explanation.

One month prior

 

  • Get the marriage license

 

This process can sometimes take up to a week, so leave time for any potential mistakes or corrections to be made. If you are changing your name, don’t forget to order several copies!

 

  • Visit the dressmaker for the (hopefully) last fitting

 

If you are still unsure, you can try to schedule an appointment for the week of your wedding to make sure it fits perfectly.

 

  • Assign seating

 

Draw out a map of the table arrangements and write your guests’ names on sticky notes so they can be easily moved around, if needed.

The week of

 

  • Delegate tasks for the day of the wedding

 

Decide who will carry your dress, who will be the point person for each vendor, and who will be in charge of gifts.

 

  • Check in with vendors and write checks

 

Give each vendor the important details for their role, and include tips with their paychecks.

 

  • Pack for your honeymoon

 

Soon, all the stress will be over!

And finally, get married! It’s a long process, but we know with lots of preparation, help from friends and family, and (of course) wine, you can accomplish it. Most importantly, have fun with planning your big day. And for hiring an experienced wedding videographer, contact Life Event Films® to capture all the magical moments of your special day and let us help you Celebrate the Journey®!